Build the week's rota per site
Plan who's on where, shift by shift, for every location you run.
Staff & payroll
Your whole team, sorted.
Hire safely, rota fairly and plan pay with PAYE, NI and pension worked out for you, with staff training built in. One place for everyone who works for you.
Rota, time & attendance
The week planned, the hours captured.
Build the rota, let staff clock in and out, and watch timesheets flow straight through to pay — no spreadsheets, no guesswork.
Staff set their availability
Your team tells you when they can work, so the rota fits real life.
Clock in/out with breaks
Staff clock on and off — breaks included — from their own device.
Live who's-in / on-break board
See at a glance who has arrived, who's on break and who's off.
Timesheets flow straight into payroll
Hours worked feed the pay run automatically — no re-keying.
Late auto-deducts (your rules)
Set your policy once and late arrivals are worked out for you.
ActivityLane
DashboardBookingsRegisters
Staff scheduleTeamMoneyLearning Centre
JP
RiversideHead office
Team
Schedule
‹ Wk 37Week of 8 SeptPublish rota
RotaAvailabilityTimesheetsHolidayClock in
All venuesRiversideOakfield
All rolesSearch staff…
Wk 37 · 8–12 Sept
Mon 8
Tue 9
Wed 10
Thu 11
Fri 12
Hrs
JP
Jess PatelLead coach
09:00–15:00Riverside
09:00–15:00Riverside
13:00–18:00Oakfield
09:00–15:00Riverside
Off
23.0
AR
Aisha RahmanCoach · L3
13:00–18:00Oakfield
Off
09:00–15:00Riverside
13:00–18:00Oakfield
13:00–18:00Oakfield
21.0
TL
Tom LewisCoach · apprentice
Needs cover1 required
09:00–15:00Riverside
09:00–15:00Riverside
Off
09:00–15:00Riverside
18.0
DR
Dan ReedLead · first aider
09:00–15:00Riverside
13:00–18:00Oakfield
09:00–15:00Riverside
09:00–15:00Riverside
Holiday
21.0
MB
Marcus BellActivity assistant
Off
13:00–18:00Oakfield
Off
09:00–15:00Riverside
09:00–15:00Riverside
17.0
RiversideOakfield
Unfilled100.0 hrs · est. £1,310 wages · 5 staff
Needs attention
Gap
Mon · RiversideRatio 1:8 — 1 coach short
Swap
Aisha R. → Tom L.Thu, awaiting approval
Leave
Dan ReedFri — holiday approved
Clock in · live
On site7
Break2
Late1
JP
Jess PatelRiverside · in 08:56 · 4h 12m
On siteAR
Aisha RahmanOakfield · break from 12:30
BreakTL
Tom LewisRiverside · in 09:12 · auto-deducted
12 min lateTimesheets update live→ Payroll
Pay people properly
Run payroll without the panic.
Weekly to monthly pay runs with estimated PAYE, NI and pension worked out for you, branded payslips, and the journal posted to the accounts package you already use.
Pay figures are estimates to check and plan with. Filing to HMRC (RTI) stays with your payroll provider.
Pay runs (weekly to monthly) with estimated PAYE, NI & pension
The deductions are worked out for you, ready to review before you pay.
Branded payslips
Professional payslips in your own branding, issued to every employee.
Connect Xero and QuickBooks (Sage coming soon)
Push payroll straight into the accounts package you already run.
Staff see their own payslips
Everyone can view and download their payslips from their own login.
Hire, train & manage
Safer recruitment, from apply to appraisal.
Onboard people properly, keep DBS in date, track holiday, run appraisals and build skills — all in one record per person.
Safer-recruitment onboarding
Collect references, right-to-work and checks against a UK-ready record.
DBS tracking & expiry reminders
Know exactly who's cleared, and get warned before anything lapses.
Holiday & absence (UK entitlement worked out)
Requests, approvals and who's-off — with entitlement calculated for you.
Two-sided staff appraisals
Structured reviews both sides complete, with a running feedback log.
Learning Centre — courses & certificates
Assign training, track completions and store certificates in one place.
Roles & permissions (each person sees only their part)
Give every person access to exactly what their job needs, nothing more.
Training
Training your team can do on their phone.
A built-in Learning Centre with courses written for camps, clubs and childcare — safeguarding, paediatric first aid, food hygiene, SEND and more. Assign what each role must hold, and every completion files itself against the staff record.
ActivityLane
DashboardBookingsRegisters
Staff scheduleTeamMoneyLearning Centre
JP
RiversideHead office
Team
Learning Centre
60+ coursesAssign
RequiredOptionalCompletedCertificates
SG
Safeguarding & child protection45 min · renews yearly · all roles
Done
FA
Paediatric first aid refresher1 hr 10 · expires 12 Nov · leads & first aiders
64%
FH
Food hygiene & allergen awareness35 min · not started · anyone serving food
To do
SE
SEND & inclusive practice50 min · optional · recommended for leads
28%
3 required · 1 optional · 60+ in library1 renewal due in 8 weeks
Team compliance
Trained18
Due3
Overdue1
Cleared
Jess PatelAll required courses held
Expiring
Aisha RahmanFirst aid — 12 Nov
Blocked
New starterNot cleared to start
Certificates on the staff recordCompliance view
60+courses written for this sector
- ✓Set the courses each role must hold — coaches, leads, first aiders
- ✓Staff work through them on their phone, in their own time
- ✓Renewal reminders before a certificate lapses
- ✓One compliance view: who’s trained, who’s overdue, who’s cleared to start
Staff & payroll
Run a real team, without the admin.
Book a short walkthrough, or start free.