Sign children in & out
Mark arrivals and departures straight from your phone — no clipboard, no paper register to lose.
On-the-day & safeguarding
Run the day safely.
Registers, ratios and safeguarding — all on your phone as the day happens, with the records to hand when an inspector asks.
Registers & ratios
Every child accounted for.
Sign in, mark present and watch your ratios — from wherever you’re standing.
Present, absent & awaiting
See the whole session at a glance — who’s in, who’s absent and who you’re still expecting.
Live ratio per age band
Your staff-to-child ratio updates as children and staff sign in, and shows at once when a group is short.
Staff assigned to each group
See which staff member covers each group so you always know who’s responsible for whom.
Collection PIN & who picked up
Confirm collections with a PIN and log exactly who picked each child up, and when.
Works across every site
Run the same register on any device, at any venue, across all of your sites.
Safeguarding, built in
The right information, front and centre.
Allergies, medical needs and consent surface where staff need them — on the register.
Allergy, medical & SEND flags
Critical flags sit on every register, so the child’s needs are visible to whoever is on the floor.
Log incidents & accidents
Record what happened, when and who was involved — a clear, timestamped safeguarding trail.
Medication logs (MAR)
Record medication given against a MAR chart, with the parent notified automatically.
Photo-consent respected
Each child’s photo-consent choice is carried through, so you never share what you shouldn’t.
Read-and-confirm policies
Assign policies to staff and see who’s read and confirmed each one — evidence at a glance.
DBS & certificate tracking
Track DBS checks and certificates with expiry reminders before anything lapses.
Inside the portal
Every record, where it belongs.
Accidents, concerns, medication, ratios and staff clearance — each logged in seconds, timestamped, and produced on demand when someone asks you to prove it.
In41
Expected50
Ratio1:8 ✓
MD
Mia Doyle08:56 · by Charlotte D.
Signed in
NutsInhaler
NB
Noah BennettNo message from home
SEND
Collection PIN required2 not arrived
✓
✓
3
Child & whenWhat happenedSeverity & parent
ChildMia Doyle · 11:20
InjuryGrazed knee · left
SeverityMinor
Parent must be informed before collection. Notified 11:26 — signature captured.
Body mapMarked
| Group | Age | Target | Now |
|---|---|---|---|
| Squirrels | 4–5 | 1:8 | 1:7 |
| Foxes | 6–8 | 1:8 | 1:8 |
| Falcons | 9–11 | 1:10 | 1:9 |
| Owls | 4–5 | 1:8 | 1:9 |
Owls · 1 coach shortMove staff
ActiveArchived
Salbutamol inhalerNoah Bennett · 2 puffs · as required
Given 12:30
Administration logged · Jess P., witnessed by Dan Reed
Piriton 10mgAmara Cole · 5ml · 15:00
Due 15:00
EpiPen JrMia Doyle · emergency only
Needs consent
Expiry checked 03/20272 due
SC
Ref SC-0912Behaviour concern · 12 Sept
- 14:05 Logged by Aisha R. · coach
- 14:13 DSL notified
- 15:40 Action logged in the DSL chronology
- Open Awaiting DSL decision
Restricted to the DSLExport as PDF
Off-site & compliance
Off-site, under control.
Plan trips end to end and keep the paperwork tidy for the moment an inspector asks.
Trips — plan end to end
Organise off-site trips from planning to return, with everything you need in one place.
Risk assessment & consent
Attach a risk assessment and collect parent consent per child before you set off.
Headcount out & back
Count children out and back in, so nobody is ever unaccounted for on a trip.
Documents & policies library
Keep your policies and risk assessments versioned and current in one shared library.
Evidence at inspection
Pull up registers, ratios, logs and policies quickly when it’s time to show your working.
Everything in one place
Registers, safeguarding and compliance all live together — no scattered spreadsheets.
On-the-day & safeguarding
Safeguarding you can prove.
Book a demo and we’ll walk you through it.