Income ledger
Every payment in, logged against the family and session it belongs to.
Finance & payouts
Every payment lands in your own account.
0% booking commission, with card payments paid out to your own Stripe account and matched to the booking. The finance side of your business, joined up.
Your money — not a middleman's
Your money, in plain view.
The finance hub as it looks inside the platform. 0% booking commission, payouts to your own Stripe and funding tracked against bookings, so you keep every penny beyond the card fee.
Finance & analytics
September · Sunrise Activity Camps
OverviewRevenuePayoutsDebtsFamilies
£8,240
Taken · Sep
▲ 14%
92%
Collected
▲ 3%
£2,240
Outstanding
▼ 4%
£1,120
Tax-Free Childcare
received
£180
Refunds
2 this month
£6,010
Next payout
Fri 12 Sep
Revenue vs collected · last 6 weeks
InvoicedCollected
W1W2W3W4W5W6
£
Next payout to you
Fri 12 Sep · Barclays ••4471
£6,010
✓ Direct to your account · 0% commission
Outstanding · £2,240 across 9 families
Doyle family · £312 Chase
Okafor family · £168 Remind
Patel family · £144 Remind
ActivityLane never holds your cash — it settles straight to your own bank via Stripe Connect.
Money in & out
Every pound accounted for.
Income, funding, invoices, expenses and refunds — captured, matched and recorded as you go, so the books stay straight.
Tax-Free Childcare tracked
Every booking carries its own payment reference, so government funding is easy to find and tick off against your bank statement.
Card payments matched to bookings
Card payments land against the right booking automatically; bank transfers are ticked off against it in a click.
Invoices & purchase orders
Raise, send and track invoices and POs without leaving the platform.
Expenses & suppliers
Record spend, attach receipts and keep supplier costs in one place.
Refunds computed & recorded
Refunds worked out to the penny and written back to the ledger.
Tax-Free Childcare & funding
Government money, tracked against every booking.
HMRC pays by BACS with a short reference, often batched across several families, and the amount rarely equals your invoice. ActivityLane gives every booking and child its own payment reference, shows what is still outstanding by family, and lets you tick each payment off against your bank statement.
ActivityLane
DashboardBookingsRegistersStaff schedule
TeamMoneyLearning Centre
RS
RiversideHead office
Money
Tax-Free Childcare & funding
SeptemberExportReconcile
OverviewMoney inTFC & fundingPayoutsInvoices
All sourcesHMRC / TFCLA funded hoursNeeds action
Search reference or child…
| Received | Reference | Source | Amount | Matched to | Status |
|---|---|---|---|---|---|
| 8 Sept | MDOYLE-4471 |
HMRC · TFC | £160.00 | Mia DoyleSummer Camp · Wk 1 | Matched |
| 8 Sept | HMRC-BATCH-0908 |
HMRC · TFC | £742.00 | 6 paymentsSplit across 6 children | Split by reference |
| 5 Sept | LWRIGHT-2210 |
HMRC · TFC | £128.00 | Leo WrightFootball club · Sept block | Matched |
| 4 Sept | TFC-88213004 |
HMRC · TFC | £96.00 | Unrecognised reference2 possible matches suggested | Needs review |
| 3 Sept | KDOYLE-4471 |
HMRC · TFC | £80.00 | Mia DoylePart payment · £80 of £160 | Part-paid |
| 1 Sept | LA-RIV-AUT25 |
Local authority | £2,140.00 | Funded hours · Autumn14 children · 15 hrs · headcount wk 2 | Received |
6 payments · September to date
£3,346.00 received · 1 needs review
This month
Received£3,346
Matched15/16
To review1
Expected
£1,180 outstanding7 families · TFC not yet sent
Next LA run
1 Oct · £2,140Autumn term, instalment 2 of 3
How a payment lands
- Parent pays into their Tax-Free Childcare account
- HMRC adds 20% — up to £500 per quarter, per child
- BACS arrives with the child’s TFC reference
- Matched by its reference to child and booking
- Booking marked paid and the balance updates
- Shows in payouts against your own bank account
Needs review · 1
£96.00
TFC-88213004Suggested: Amara Cole · Art club
Or
Noah BennettFootball club · same amount
One tap to confirm→ Reconcile
See the whole picture
Know exactly where you stand.
Live dashboards, payouts to your own Stripe, 0% booking commission, CSV exports and payroll journals for your accounts package.
Dashboard & finance analytics
See revenue, collection and trends at a glance, whenever you look.
Revenue, profit & outstanding debts
Track what's earned, what's kept and what's still to collect.
Payouts to your own Stripe
Money settles straight to your bank via your own Stripe Connect.
0% booking commission
Keep every penny beyond the card fee — we take no cut of bookings.
CSV export
Export your figures to CSV whenever you need them, ready for your accountant.
Payroll journals to Xero and QuickBooks (Sage coming soon)
Connect your accounts package and post each pay run as a journal, with no re-keying.
Finance & payouts
Keep every penny beyond the card fee.
Money to your own bank, with every payment tracked against its booking.